Catering Planning

Our team of catering professionals is available to assist you with planning every aspect of your event. Offering a variety of pre-established menus to fit a wide range of budgets and tastes, including regional ingredients, local favorites, and specialty items. When customized menus, setup or décor are desired for your event, we will be happy to meet with you to create a plan for your specific needs.

Our culinary professionals take great pride in using sustainable and local foods to create fresh, healthy and delicious menus. While committed to sustainable practices, we seek out the best possible seasonal ingredients. Budget permitting, most menu items can be organic and/or sustainable. We make ocean-friendly choices and are committed to sourcing 100% Marine Stewardship Council or Best Aquaculture Practice certified seafood.

Please contact us to make an appointment to create your perfect event.

Phone Number: 912-965-3885
Email: Lezlie.Elliott@Sodexo.com or Valerie.Oyler@Gulfstream.com

Sincerely,

Your Flavours Catering Team

Lezlie Elliott
Catering Manager

Valerie Oyler
SDC Catering Manager

Event Planning Guidelines

Our goal is exceed your expectations by serving the freshest seasonal food, beautifully displayed, and served professionally by our highly trained staff as we strive to exceed the expectations of every single guest. These guidelines will assist you through the planning process for a catered event. We look forward to serving you!

Arranging and Reserving Services

Even if the date or guest count of your event is only tentative, please notify our catering sales office of your event so we can make preliminary plans to ensure a memorable occasion. To serve you in the best possible way, we request a minimum of 48 Business hours’ notice for any catering function to guarantee your specific order and time otherwise “Chef Choice” when applicable will apply. More notice, of course, is preferred. Any orders that are not within the 48 Business hour notice should be followed up by a phone call to ensure availability. Every effort will be made to accommodate you last minute requests.  A late charge of $25.00 will apply for orders less than 48 hours’ notice.

Reserving a Location and Date

Whether the event is to take place on or off site, you will need to have a confirmed reservation and date for the venue location before we will be able to make deliveries.

Payment

All catered functions must be secured by payment before they occur. The preferred method of payment is a P-Card or a major credit card. Contact the catering department if you require an exception for special accommodations outside of our preferred payment method. There will be an applicable 7% local sales tax added to all nonexempt customers. Organizations with tax exempt status will be required to submit a copy of their Exemption Certificate at the time of booking.

Changing or Cancelling an Event

A 48 hour cancellation notice is required on all catering services to avoid billing. An administrative charge of 25% of the event will be incurred if cancelled within 48 hours, 50% of the event if cancelled within 24 hours, and 100% if cancelled within 12 hours.  All cancellations or changes must be in writing and confirmed by the catering department. If you move a catered event from one location to another, please alert us as soon as possible so we are able to prepare.  An administrative charge will apply if the event has been set up and must be relocated.

Delivery and Serviceware Fees

All services include disposable dishware and utensils.  Prices are quoted with an anticipated pickup.  A flat rate delivery fee of $15 will apply for all events requiring drop off or setup.  China service is available, starting at $5.99 per person depending on your event. Deliveries outside the business campus will be subject to additional fees.

Service Staff

Our business hours are 7:00 am to 3:00 pm. Afternoon, evening, and weekend functions are available with an additional charges. To ensure that your event is a success, catering staff will be provided for all served meals. When attendants are needed, services are at a rate of $30.00 amount per hour, per server, with minimum of (2) hours.  Chef attendants are also available onsite for special events at a rate of $50.00 amount per hour, per chef, with minimum of (2) hours.

Catering Equipment

As the host of the catered event, you are responsible for the equipment we have provided for the service of your catered event. All equipment will be picked up by the end of the business day unless other arrangements are needed. Any missing or damaged catering equipment or supplies will be charged to your account at full replacement cost. 

Floral and Décor

While we maintain successful relationships with several local florists we will be happy to order, receive, and handle arrangements for you. For decorative requests, event specific plans can be made. 

Linens

We will provide linens for food and beverage tables at no charge. If you wish linen to be placed on guest tables for receptions, breaks, meeting tables and boxed lunches, a $5.00 per linen charge would be assumed. Specialty linen or linen upgrades are available for an additional charge, prices vary dependent upon size or material requests.

Food Removal Policy

Due to health regulations, it is the policy of Sodexo, that excess food items from events cannot be removed from the event site. Items purchased for pick up should be properly stored prior to the event and disposed of by the host of the event. Due to safety concerns, we do not deliver hot food and beverages to upper level areas that are not accessible by an elevator.